Rules of Use – Green Spaces & Greenhouse – Elm Village Tenants & Residents Association

📅 Last update: 5 March 2025

Gates must always be kept locked and only opened for legitimate access.
Do not leave an unattended gate open.
Access hours: Between sunrise (or 7 AM, whichever is later) and dusk (or 8 PM, whichever is earlier).

Only residents of Elm Village (EVTRA members) may apply for a plot.
Plots are allocated on a first-come, first-served basis, with priority given to residents without gardens.
When a plot is relinquished, it returns to the EVGS Committee for reallocation.
No sub-letting, though plot sharing with friends or helpers is allowed.

Annual fees are set by the EVGS Committee and must be paid in advance.
Fees cover membership, water usage, keys, and maintenance.
Current rates (subject to change):
- Membership – £5
- Greenhouse – £10
- Plot – £30
By paying your fees, you agree to abide by these terms and conditions.

Plots must be actively cultivated and kept in regular use. Plots that are neglected or left uncultivated may be forfeited the following year.
Plot holders must treat the wood of their plot once a year. Failure to do so will result in forfeiture of the plot the following year.
Participation in at least two tidy-up days per year is compulsory, as organised by the EVGS Committee.
Mindful water use: Water taps must be turned off after use, and water butts should be the first source of water.
Composting rules must be followed as per the on-site signs. No plastic or contaminants in compost.
Plots must be kept tidy throughout the year and left in good condition when vacated.

No fires, smoking, or loud music/radios (smoking is strictly prohibited in the greenhouse).
No animals (chickens, rabbits, pigs, goats, etc.).
Dogs must be on a lead at all times.
No blocking of paths, shared spaces, or other plots.
All tools must be put away after use and personal tools must be taken home.
Anyone under 16 must be supervised by an adult who takes full responsibility for their actions.
Disputes will be handled by the EVGS Committee, whose decisions are final.

The EVGS Committee may take action on neglected plants or pest issues.
No smoking in the greenhouse due to the risk of Tobacco Mosaic Virus contamination.
Greenhouse planting trenches are shared and decisions on planting will be made collectively.
Bench space is divided equally among users.
Pests, diseases, and weeds must be controlled using organic methods where possible.
Keep the greenhouse clean: Floors must be swept, hoses coiled after use, and no personal storage allowed.

EVGS and the allotment provider are not responsible for theft, damage, or personal injury.
Tenants must adhere to all site rules and local regulations.